Controlled Document Management
Effective management of learning documentation can be a substantial challenge for organisations, with changes in company policies, industry regulation and legislation requiring documents to constantly be updated.
AITalent’s controlled document management (CDM) solution enables organisations to deliver paperless document management and can be fully integrated with our award winning LMS and powerful LCS solutions or used as a standalone solution.
- FDA 21 CFR Part 11 compliant
- Create and track controlled document training
- Version control and workflows for document creation
- Automated delivery and scheduling of user and group training
- Extendible to manage different training types
- E-signature functionality for process validation
- Full audit trail to meet regulatory requirements
Browser based ‘Foot-print-free’ access.
AITalent's CDM can be accessed via the web or intranet by both end users and administrators, through any browser. No plug-ins or downloads are required. Fully personalised access to the training portal is controlled securely through configurable permission settings, roles and business functions.
21 CFR Part 11 & SCORM Compliant
AITalent's CDM is a 21 CFR Part 11 compliant system and therefore meets the legal requirements on electronic record-keeping, security, e-signatures and auditability.
User groups can be configured to meet your business structure. This makes it easy to assign and manage the creation of document training. This functionality will also provide you with the ability to automate the scheduling and assignment of training to your employees.
Document Management & Search
Files stored within the system are managed through an intuitive folder structure. Permission settings are applied to provide access and security. A search function is also available for effective document retrieval.
Automated email notifications alert authors and employees to assigned tasks and training. This is a powerful tool in reducing administration costs and time.
Workflows & Version Control
Workflows functionality ensures mandatory quality processes are followed before a document can be published for training. Version control ensures authors are working on the correct version and that trainees are trained on the correct version.
E-Signatures & Validation
CDM provides the ability to capture e-signatures for review and as part of the approval processes. Because the system is Part 11 compliant, e-signatures within the system are as legally valid as paper-based signatures.